Usually, the Pay Run workflow will already be running and there is no action required other than to Redo or Approve a pay run.
However, you may need to start a new Pay Run workflow for the following reasons:
- You need to start a Custom Pay Run because an employee is leaving or you need an additional Pay Run e.g. Office staff who are paid on a different day
- You need to start an On Demand Pay Run because an employee has asked for pay
- Starting the very first Pay Run
- You added or changed a Pay Schedule and need to start the associated Pay Run
- You accidentally deleted a Pay Run
Start a new Pay Run as follows:
- Go to Pay runs
- Click the top menu option Pay Run workflows
- Start the Payrun workflow using the Start button
- Scroll down below the BPMN diagram and carefully select the type of Pay Run workflow you need:
- Start This is for a normal Scheduled Payrun which will start immediately after you click the button. It will automatically delete a previous run of the same frequency and date.
- Custom Start Selecting this option takes you to a new view where you need to configure the details of the Pay Run:
- Select the Schedule and Actual_t date required.
- Then select the workers who will participate in the run:
- You can filter workers by department which makes it easy to either select an entire department, or specific workers from that department.
- Select each worker by clicking on the > button to move them into the Selected workers window. If you make a mistake, you can remove workers using the < button
- Select all filtered workers with the >> button or remove them with the << button
- Click Start to start the custom pay run
- On Demand Start Only select this option if you want to start a workflow for workers who have made an On Demand request. The next view allows you to:
- Chose the Schedule and Actual_t date of the Pay run. By default, any workers who have requested On demand will appear in the Selected workers window.
- Remove any workers you do not wish to include using the < or << buttons.
- Click Start to start the pay run.
- Start This is for a normal Scheduled Payrun which will start immediately after you click the button. It will automatically delete a previous run of the same frequency and date.