Automated payroll features

80+ routine payroll tasks that are completely automated by paiyroll®

Search from our list of automated payroll tasks to see how it works.

Payroll task/FeatureAutomationTime taken
Data validation✅Automatically checks every data field before adding to payroll, flagging errors to be corrected.

📱paiyroll® self-service: employees correct errors, e.g. mistyped bank details or incorrect NI numbers.
Zero minutes
Employee personal details✅Automatically collects data from HR system via API or spreadsheet.

📱paiyroll® self-service: Employees update details (address, phone number, bank details etc.) directly on the app.
Zero minutes
Employee pay elements (incl. overtime, commission, multiple pay rates)✅Automatically collects data from any HR system via API or any spreadsheet.
Zero minutes
Journals✅Automatically generates the required reports.1-2 minutes
Finance reporting
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✅Automatically generates excel data-table available 24×7 throughout payroll cycle (no need to wait for payday).1-2 minutes
Tax code notices
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✅Automatically pulls tax codes from HMRC and applies to relevant workers, manages all subsequent calculations inc. student loan and sets up the first pay run of the year.Zero minutes
Holiday booking
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✅Workers book on the app, managers approve inc. retrospectively. Follow-up action prompts automatically sent to workers/managers.1-2 minutes
Rolled-up holiday pay (RHP)
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✅Automatically calculates 12.07% holiday pay on every payslip.Zero minutes
Holiday pay tracking
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✅Automatically tracks holiday taken and adjusts entitlement and pay accordingly.Zero minutes
HR system (worker shift timesheet data)✅CSV/SFTP/API integration to load all shifts.

📱paiyroll® self-service: employees can see each shift with date, location, hours and rate on a live payslip.
Zero minutes, collected daily
HR system (worker details)
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✅CSV/SFTP/API integration to add/update all workers.1-click upload
Leavers
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✅Automatically collects end dates from any HR system on any schedule via API or any spreadsheet.
✅Automatically sends leaver notification to HMRC at the next full payment submission (FPS).
✅Automatically generates P45s.

📱paiyroll® self-service: employees can access and download their P45.
Zero minutes
Live payslips
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✅Automatically generated live payslips are continuously calculated. Available for workers to view before payday, and can report any issues to manager ahead of payday.


📱paiyroll® self-service: employees can see each shift with date, location, hours and rate on a live payslip.
Zero minutes
Software migration
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✅Automated migration of all data for multiple parallel runs.1-2 minutes
Worker shift data✅Automatically collected from Time/Attendance (T/A) system via API or any spreadsheet. Available: daily, weekly or on-demand.

📱paiyroll® self-service: employees can see each shift with date, location, hours and rate on a live payslip.
Zero minutes
National Minimum Wage / Student 20-hours limit✅Automatically checked for every pay run.View report instantly
National Insurance (NI) category letter✅Automatically calculates from age and genderZero minutes
New starters✅Automatically collects new starters from any HR system via API or any spreadsheet.
Zero minutes
New starter declaration
✅Automatically sends new starter declaration to employee.
✅Automatically works out the correct tax code from starter declarations and/or P45, even when not supplied.

📱paiyroll® self-service: New starters complete their own declarations directly into the paiyroll app.
Zero minutes
Non-salary compensation✅Automatically collects any pay type from any HR system via API or any spreadsheet. Future data changes can be automatically applied.Zero minutes
Pay frequency (daily, weekly, 2-weekly, etc…)✅Automation enables any pay frequency or even pay on-demand as pay is continuously calculated.Zero minutes
Pay increments / backpay✅Automatically calculates backpay for in-month or retrospective. Fully automated Uplifters for Pay scales and levels.Zero minutes
Payslip generation (P45s, P60s)
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✅Automatically generated and accessible to employees through app for download.Zero minutes
Payslips personalised
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✅Automatically present each shift as row with rate, hours, date and branch (and any other itemised details you want to show).Zero minutes
Pension auto-enrolment
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✅100% automated inc. postponement (deferral).Zero minutes
Restarters✅Automatically generates and manages all real time information (RTI) Pay IDs, including any previous Pay IDs to ensure no issues with HMRC YTD figures.Zero minutes
Salary pro-rata
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✅Automatically calculates salary pro-rata from start/end/ retrospectively dates.
✅Automatically calculates salary pro-rata for Starters, Leavers, Absences, Increases and Backpay.

⭐4 scheme options are available: Annual 360 days, 260 Working days, Monthly 28-31 and Monthly 20-23 working days.
Zero minutes
Spreadsheet upload
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✅Upload any XLSX (Bonus, Commission, Salaries etc).1-2 minutes
Statutory or occupational sickness
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✅Automatically calculates sick pay based on approved sickness start/end dates via API from any HR system, spreadsheet or self-service.
✅Any Company sick pay scheme can automatically be configured to Uplift from Statutory pay.

📱paiyroll® self-service: Employee [or Manager] enters sickness start and end dates. Once managers approve via app, sick pay is automatically added to the payroll.
Zero minutes

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paiyroll® turns your employee data into payroll instantly using automation powered by artificial intelligence. No more manual calculations or hours spent typing data.

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