80+ routine payroll tasks that are completely automated by paiyroll®
Search from our list of automated payroll tasks to see how it works.
Payroll task/Feature | Automation | Time taken |
---|---|---|
Data validation | ✅Automatically checks every data field before adding to payroll, flagging errors to be corrected. 📱paiyroll® self-service: employees correct errors, e.g. mistyped bank details or incorrect NI numbers. | Zero minutes |
Employee personal details | ✅Automatically collects data from HR system via API or spreadsheet. 📱paiyroll® self-service: Employees update details (address, phone number, bank details etc.) directly on the app. | Zero minutes |
Employee pay elements (incl. overtime, commission, multiple pay rates) | ✅Automatically collects data from any HR system via API or any spreadsheet. | Zero minutes |
Journals | ✅Automatically generates the required reports. | 1-2 minutes |
Finance reporting Read more | ✅Automatically generates excel data-table available 24×7 throughout payroll cycle (no need to wait for payday). | 1-2 minutes |
Tax code notices Read more | ✅Automatically pulls tax codes from HMRC and applies to relevant workers, manages all subsequent calculations inc. student loan and sets up the first pay run of the year. | Zero minutes |
Holiday booking Read more | ✅Workers book on the app, managers approve inc. retrospectively. Follow-up action prompts automatically sent to workers/managers. | 1-2 minutes |
Rolled-up holiday pay (RHP) Read more | ✅Automatically calculates 12.07% holiday pay on every payslip. | Zero minutes |
Holiday pay tracking Read more | ✅Automatically tracks holiday taken and adjusts entitlement and pay accordingly. | Zero minutes |
HR system (worker shift timesheet data) | ✅CSV/SFTP/API integration to load all shifts. 📱paiyroll® self-service: employees can see each shift with date, location, hours and rate on a live payslip. | Zero minutes, collected daily |
HR system (worker details) Read more | ✅CSV/SFTP/API integration to add/update all workers. | 1-click upload |
Leavers Read more | ✅Automatically collects end dates from any HR system on any schedule via API or any spreadsheet. ✅Automatically sends leaver notification to HMRC at the next full payment submission (FPS). ✅Automatically generates P45s. 📱paiyroll® self-service: employees can access and download their P45. | Zero minutes |
Live payslips Read more | ✅Automatically generated live payslips are continuously calculated. Available for workers to view before payday, and can report any issues to manager ahead of payday. 📱paiyroll® self-service: employees can see each shift with date, location, hours and rate on a live payslip. | Zero minutes |
Software migration Read more | ✅Automated migration of all data for multiple parallel runs. | 1-2 minutes |
Worker shift data | ✅Automatically collected from Time/Attendance (T/A) system via API or any spreadsheet. Available: daily, weekly or on-demand. 📱paiyroll® self-service: employees can see each shift with date, location, hours and rate on a live payslip. | Zero minutes |
National Minimum Wage / Student 20-hours limit | ✅Automatically checked for every pay run. | View report instantly |
National Insurance (NI) category letter | ✅Automatically calculates from age and gender | Zero minutes |
New starters | ✅Automatically collects new starters from any HR system via API or any spreadsheet. | Zero minutes |
New starter declaration | ✅Automatically sends new starter declaration to employee. ✅Automatically works out the correct tax code from starter declarations and/or P45, even when not supplied. 📱paiyroll® self-service: New starters complete their own declarations directly into the paiyroll app. | Zero minutes |
Non-salary compensation | ✅Automatically collects any pay type from any HR system via API or any spreadsheet. Future data changes can be automatically applied. | Zero minutes |
Pay frequency (daily, weekly, 2-weekly, etc…) | ✅Automation enables any pay frequency or even pay on-demand as pay is continuously calculated. | Zero minutes |
Pay increments / backpay | ✅Automatically calculates backpay for in-month or retrospective. Fully automated Uplifters for Pay scales and levels. | Zero minutes |
Payslip generation (P45s, P60s) Read more | ✅Automatically generated and accessible to employees through app for download. | Zero minutes |
Payslips personalised Read more | ✅Automatically present each shift as row with rate, hours, date and branch (and any other itemised details you want to show). | Zero minutes |
Pension auto-enrolment Read more | ✅100% automated inc. postponement (deferral). | Zero minutes |
Restarters | ✅Automatically generates and manages all real time information (RTI) Pay IDs, including any previous Pay IDs to ensure no issues with HMRC YTD figures. | Zero minutes |
Salary pro-rata Read more | ✅Automatically calculates salary pro-rata from start/end/ retrospectively dates. ✅Automatically calculates salary pro-rata for Starters, Leavers, Absences, Increases and Backpay. ⭐4 scheme options are available: Annual 360 days, 260 Working days, Monthly 28-31 and Monthly 20-23 working days. | Zero minutes |
Spreadsheet upload Read more | ✅Upload any XLSX (Bonus, Commission, Salaries etc). | 1-2 minutes |
Statutory or occupational sickness Read more | ✅Automatically calculates sick pay based on approved sickness start/end dates via API from any HR system, spreadsheet or self-service. ✅Any Company sick pay scheme can automatically be configured to Uplift from Statutory pay. 📱paiyroll® self-service: Employee [or Manager] enters sickness start and end dates. Once managers approve via app, sick pay is automatically added to the payroll. | Zero minutes |
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